As an educator, you can manage course and subject settings from one central place on Toddle. From here, you can link classes and staff to your course, configure grade calculation methods, control what grades are visible to students and families and customize the navigation experience within your course.
Navigate to Settings
You can access and manage your course and subject settings by navigating to: School homepage → Class/Course→ Settings.
Under Settings, you will see different configuration options depending on whether your school follows a course-based or subject-based setup:
Course settings (visible for both course-based and subject-based setups)
In both course-based and subject-based setups, Course settings let you manage which classes and staff are linked to your course.
In a course-based setup, all grading configuration and visibility settings are also managed here and apply to all classes linked to the course.
In a subject-based setup, Course settings are limited to mapping classes and staff, while grading-related settings are handled at the subject level.
Subject settings (visible only if your school has a subject-based setup)
Allows you to configure grading methodology, calculation rules, and grade visibility for the current subject and grade.
Any changes made here apply to all courses of the same subject and grade.
Class settings (visible for both course-based and subject-based setups)
Allows you to manage the membership of students, family members, and staff, portfolio permissions, and timetable configuration for individual classes linked to the course.
Tip: Read this article to learn more about Class settings.
Manage Course and Subject settings
Let’s look at individual tabs within the Course and Subject settings.
Associated Classes tab
Use this tab to manage which classes are linked to your course. From here, you can:
View all associated classes, along with the number of students, the number of staff members, and the current status.
Use the three-dot menu next to a class to:
Edit class: Update details such as associated course, staff and students
Link class to another course: Re-associate the class with a different course.
When you link a class to a new course:
Course content from the current course will not move to the new course.
All assignments for this class will be removed.
The gradebook for this class will be reset.
Portfolio posts linked to learning experiences or assessments in this class will be untagged.
Attendance and weekly planners will remain unchanged.
Note: This option is disabled if assignments have already been assigned to the class.
Archive the class if it is no longer needed; existing data remains intact, but the class is removed from the course plan and cannot be linked to new content.
Associate new classes with the course
Associate a new class
Click the ‘Associate classes’ button to link additional classes to the course. In the selection window:
You will see a list of available classes along with the course they are currently associated with
Select one or more classes and click ‘Add to course’
Note: You won’t be able to select a class if it shares the same course code as your current class, or if any students in your class are already enrolled in another class with the same course code.
If the selected class is already linked to another course, you will be prompted to confirm before proceeding. Once confirmed, the class will be added to this course.
Note: The class will be removed from its current course and will lose access to the content, assignments, and settings from that course.
Staff members tab
This tab controls which teachers are linked to the course. From here, you can:
View all staff members associated with the course, along with their assigned roles
Remove staff members from the course when needed
Note: Removing a staff member from the course will also remove their access to all classes associated with this course.
Add new staff members to the course
Add a staff member
Click ‘Add staff’ to add teachers to the course. In the Add staff window:
Select one or more staff members from the school roster
Assign a role to each selected staff member using the Role dropdown:
Use school role: Applies the permissions defined at the school level
Course editor: Can view and manage all course modules, associated classes, and course settings
Course viewer: Can view course-related modules without editing access
Once done, click ‘Add staff’ to confirm
Grading configurations
Use the Grading configurations tab to define how student performance is evaluated for a course or subject. This includes selecting the grading methodology, configuring how scores or standards-based calculations take place, and setting up the final grade logic.
The options available in this tab are the same across setups, but where the configuration applies depends on your school’s setup:
Course-based setup: Grading configurations are managed at the course level and apply to all classes linked to the course.
Subject-based setup: Grading configurations are managed at the subject level and apply to all courses mapped to that subject and grade. If a course is associated with multiple subjects, you will see a list of those subjects here. Select a subject to view or update its grading configuration.
Note: By default, school-level grading configurations apply to all courses or subjects. You can override these settings at the course or subject level, without affecting the original school-level configuration.
Here you can configure the following:
1. Grading methodology
Use this option to choose how students are evaluated. You can select one or both of the following methodologies:
Score or letter-based grading
Standards-based grading
Note: If your school admin has restricted the grading methodology, you will only see the options that are enabled for your school.
Score/letter-based grading
If you select Score/letter-based grading, a dedicated Score calculation setup section will appear. This is where you configure how student scores are calculated for your course. Here, you can:
1. Enable the ‘Grading categories’ toggle to calculate category scores:
If category scores are disabled- all assignments will directly contribute to the grading period score, without being grouped into categories.
If category scores are enabled- You will see a table where you can add categories for each grading period, from the global list set by your school admin.
2. If enabled, decide whether category scores contribute to grading period scores as weighted or unweighted.
Weighted categories: In this case, you will assign weights to each category (e.g., Homework – 30%, Quizzes – 40%), which will determine their contribution to the final grading period score.
Unweighted categories: All selected categories will contribute equally to the grading period score - no weights are assigned.
3. Set whether the same categories and weights apply across all grading periods or vary by grading period.
Add and manage categories
Use the table to define and manage your categories. You can:
Select a category from the set of predefined set of categories in the drop-down
Add a weight for each category if weighted categories are enabled (the % will calculate automatically)
Use the ‘Add new’ button to add a new category row to the table
Use the bin icon to remove a category
If you want each category score to convert into a grade (e.g., A–F, Proficient), enable the ‘Calculate a category grade’ toggle. You can then assign a grade scale using the Grade scale (optional) column in the table. Click the pencil icon to choose the relevant grade scale from the ones defined for your school. Each category can use a different grade scale if required.
Note: Only regular grade scales can be used for category grade scales.
Use the actions menu (⋮) to manage the grade scale linked to a category. From here, you can:
Change the selected grade scale
Copy the grade scale to other categories
Remove the grade scale
Override grade scale values- Selecting Override grade scale values opens a modal where you can adjust the cutoff percentages for that grade scale for this specific category. If you want to undo these overrides, use the ‘Reset to default’ option. This restores all cutoff values to the original grade scale.
If the cutoffs have been overridden, a colored triangle indicator and a tooltip appear inside the Grade scale cell to indicate the same.
If you copy a grade scale to other categories or grading periods, any overrides you make after copying will not carry over. If you want all categories to use the same overridden values, adjust them first and then use the copy option.
Note- These overrides do not modify the original school-level grade scale; they apply only to this category.
Score calculation for grading periods
In this section, you can configure how final scores for the grading period are calculated - either directly from assignments or category scores, depending on the setting done in the section above.
There are two possible cases:
If category scores are disabled, the grading period score is calculated directly from assignments. You can choose how assignment scores contribute - whether each assignment is treated equally, proportionally to its maximum score, or assigned custom weights.
If category scores are enabled, assignment scores first roll up into category scores, and the grading period score is then calculated from those category scores (and their assigned weights if using weighted categories).
When calculating either category or grading period scores from assignments, you can choose the assignment weight options by clicking the pencil icon next to ‘Assignment weights’.
A pop-up window will appear, displaying three calculation methods:
Average: All assignments are treated with equal weightage, and their scores are averaged to calculate the total.
Weights proportional to maximum score: Assignments are weighted based on their maximum scores -higher-value assessments carry more weight in the final calculation.
Weighted average: Assignments can be assigned custom weights, independent of their maximum score. The assessment weights are then applied to each assessment to arrive at the overall score.
Once you have selected your preferred method, click ‘Save’ to apply the changes.
Next, use the ‘Display setting’ dropdown to choose whether the scores will reflect as absolute weights or percentages in the gradebook.
Note: If you have selected the unweighted categories option, then the ‘Weight’ option will be disabled as the scores can only be reflected as percentages.
Use ‘Decimal settings’ to configure how the overall scores are formatted and displayed. Choose how many decimal points should be shown and whether to round or truncate values.
Score calculation for cumulative periods
This section is applicable only if your school has defined cumulative grading periods (e.g. Semester 1 made up of Term 1 and Term 2).
When cumulative periods are set up, you can configure how the cumulative score should be calculated:
Based on weighted grading period scores: The score is calculated using the final scores from each grading period included in the cumulative period. Each grading period can carry a specific weight (e.g. Term 1 – 40%, Term 2 – 60%). The final cumulative score is then computed based on these weights.
Based on assignments: The score is calculated directly from all assignments across the grading periods that make up the cumulative period. The calculation method will be the same as that for grading period score calculation.
Next, use ‘Decimal settings’ to configure how the overall scores are formatted and displayed.
Standard-based grading
If you select Standards-based grading from the dropdown, a Standard calculation setup section will appear. Here, you will see:
Standard sets: These are pulled in automatically based on what’s been selected for the course or subject.
Mapped grade scales: The grade scales linked to each standard set by the admin are visible here in view-only mode.
Calculation methods: Both horizontal and vertical calculation methods for each standard set(configured at the school level by the admin) are displayed. You can edit these methods to suit your course needs.
Note: Changes you make here will apply to all courses where the specific standard set and grade scale is being used.
Horizontal calculation (for Individual standard):
Horizontal calculations determine how a student’s multiple ratings for a single standard are aggregated into one final grade. Click on the pencil icon to configure.
You'll then be able to choose from the following methods:
Decaying average: Weighs recent scores more heavily than older ones
Maximum value: Takes the highest score achieved
Mean (average): Averages all ratings equally. Best used when all tasks carry a similar weight
Mode: Picks the most frequently occurring rating
Most recent grade: Uses the latest rating to reflect recent performance
Power law: Uses a mathematical formula to predict a student’s final performance based on their learning trend. It gives more weight to recent ratings but still considers earlier ones.
Weighted mean: Assigns a fixed weight (provided by you) to the most recent rating while averaging the rest
You can also toggle between Alphabetical and Numeric grade scale views to see how scores are interpreted.
Vertical calculation (for higher-level standards):
Vertical calculations define how child standards roll up into parent standards, such as how sub-skills contribute to a strand-level performance. Click on the pencil icon to configure.
Here, you can choose one of the following roll-up methods:
Mean: Average scores across all child standards. Most balanced method.
Maximum value: Uses the highest score among child standards.
Rollup weighting: Calculates the parent standard’s grade by combining child standard scores with different weights, as configured by the school.
Additionally, for both of the calculation methods, you can choose between whole numbers, 1 decimal place, or 2 decimal places. You can also decide whether scores should be rounded or truncated for both the calculation methods.
These settings give you precise control over how final scores appear in gradebooks and reports.
Configure the final grade for the course or subject
To configure how the final grade is calculated for a course or subject, scroll to the Final grade section on the Grading configurations page.
For each course or subject and grading period, you can select one or more grade scales defined at the school level. Once selected, you’ll see the corresponding cutoff values, grade labels, and descriptions.
From here, you can:
Adjust cutoff values for the selected grade scale.
Use the ‘Add additional grade scales’ button to add multiple grade scales.
Decide how the final grade should be calculated using one of the following methods:
Score or letter-based grading: Final grades are calculated from assignment or category scores and converted using the selected grade scale.
Standards-based grading: Final grades are calculated from a student’s performance on learning standards using the configured calculation methods.
Manually assign a grade: Final grades are entered manually by teachers instead of being auto-calculated.
Tip: To learn more about configuring the final grade setup for a subject or course, read this article.
Grading visibility
Use the Grading visibility tab to control what students and family members can see in the gradebook for a course or subject. The visibility options available are the same across setups, but where the setting applies depends on your school’s setup:
Course-based setup- Visibility settings are configured at the course level and apply to all classes linked to that course.
Subject-based setup- Visibility settings are configured at the subject level and apply to all courses mapped to that subject and grade.
You can configure visibility separately for students and family members across the following gradebook sections:
Final grades gradebook- Control the visibility of overall scores and grades for the course/subject.
Assessment gradebook- Manage the visibility of the category scores/grades for the courses/subjects
Standards gradebook- Manage the visibility of standards and active grade scales used to evaluate them.
Learning goals gradebook- Control the visibility of skills and active grade scales used to evaluate them.
Tip: To learn more about how gradebook visibility works, refer to this article.
Navigation settings
Use the Navigation settings tab to control the order and visibility of modules in the left-side navigation pane of your course. By default, super admins, school admins, and course editors have access to configure these settings.
You can configure Navigation settings independently for:
Staff
Students
Family members
Note: Changes made for one user group do not automatically apply to the others. However, if a module is disabled at the staff level (where applicable), it cannot be enabled for students or families.
To configure these settings, click the Edit button. You can then:
Reorder modules using the up and down arrows.
Enable or disable modules for the selected user group. Disabled modules will not appear in the left-side navigation for that group.
Click Apply changes to save your updates.
Note: Changes made to course-level modules apply to all classes linked to this course.
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